Data Protection

We appreciate your interest in our Internet presence and our services on our website.

The protection of your personal data is extremely important to us. Below, we therefore wish to provide you with detailed information as to what data is gathered when you visit our Internet presence and use its services and how this is then processed and used by us, as well as what accompanying protective measures we have taken in technical and organisational terms.

As provided for under the GDPR (General Data Protection Regulation), we are informing you in accordance with Article 5 and Article 13 of the quoted ordinance in compliance with the principle of transparency of the type, scope and purpose of the data processing, as well as the legal basis which legitimises the data processing. Furthermore, we will explain the duration of the respective data processing, as well as your rights of objection and revocation, which both form part of the relevant measure under data protection legislation. Should no right of revocation be able to be granted for technical reasons, because the processing of the data is absolutely necessary for the technical operation of the website, we provide an undertaking that none of your data is saved by us.

Your other rights which you can claim regardless of the concrete measures can be found in the section “rights of the affected person” at the end of this data protection declaration. Here, the options of raising an objection and revoking consent are stated, regardless of the concrete measure and in accordance with the principle of transparency.

RESPONSIBLE BODY / SERVICE PROVIDER
The responsible body under the General Data Protection Regulation (GDPR), the new German Federal Data Protection Act (BDSG), the data protection provisions of the state and the service provider as defined in the German Telemedia Act (TMG) is:

Robert Schroeder
Donarstrasse 77a
51107 Cologne
Germany
Phone: +49 173 – 4076178

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GERMAN SERVER
Data, you may choose to provide, will be stored on servers in Germany in certified data centers (ISO/IEC 27001) considering Article 28 of the EU General Data Protection Regulation (EU-DSGVO). (e.g. your contact details).
This website also includes service offers from third parties. When using these service offers (e.g. Google reCaptcha) or even just by calling up the individual pages (Google Analytics), data may be collected independently of us (see below). This data is stored outside the servers rented by us, for which we are not responsible.

VISITING THE WEBPAGE
During simple use of the website for information purposes, ie where you do not register or otherwise provide us with information, we only gather the data which your browser automatically transmits to our server. The transfer of this data is necessary in order to display the website.

EMAIL COMMUNICATION AND CONTACT FORM
In case of email communication via the email address shown on our website or in case of the submission of an enquiry via our contact form, we gather, process and save personal data such as surname, first name, title, address, email address and IP address of the user, as well as the date and time of the registration in order to provide the respective services, to get in touch and to process your matter, as well as in case of follow up queries.

For the processing of the data via a contact form, your consent is obtained during the sending process and reference is made to this data protection declaration. Alternatively, it is possible to get in touch via the email address which is provided. In such a case, the personal data of the user which is transferred by the email will be saved.
In such a case, the data will not be disclosed to third parties. The data will only be used for processing the conversation.

The processing of the personal data from the entry mask is only beneficial to us for the processing of the contact initiation. In case contact is made by email, the necessary legitimate interest is represented by the processing of the data.

The other personal data which is processed during the sending process enables us to prevent misuse of the contact form and to ensure the security of our IT systems. This represents our legitimate interest in the data processing.
The legal basis for the processing of the data which is sent through an email is Article 6 Paragraph 1 Letter f) GDPR. Should the purpose of the email contact be the conclusion of a contract, the additional legal basis for the processing is Article 6 Paragraph 1 Letter b) GDPR.
The data will be deleted once it is no longer necessary for the fulfilment of the purpose for which it was gathered. For the personal data from the entry mask of the contact form and the personal data which was sent by email, this is the case once the respective conversation with the user has been terminated. The conversation is at an end when it can be determined from the circumstances that the matter at hand has been fully and finally clarified. The personal data which is additionally gathered during the sending process is deleted at the latest after a period of seven days.
Should the user get in touch with us by email, he or she can object to the saving of his or her personal data at any time. In such a case, the conversation cannot be continued. All personal data which was saved in the contact initiation process will be deleted in such a case.

AUTOMATIC COLLECTED INFORMATION
The saving in logfiles takes place in order to ensure the functionality of the web site. In addition, the data enables us to ensure the security of our IT systems. The data is not evaluated for marketing purposes in this respect.

During this process, the following data is gathered:

  • Information concerning the browser type and version used
  • The operating system of the user
  • The Internet service provider of the user
  • The IP address of the user
  • Date and time of the access
  • Websites from which the system of the user came across our Internet site
  • Websites which are accessed by the system of the user via our website

These purposes also represent our legitimate interest in the data processing in accordance with Article 6 Paragraph 1 Letter f) GDPR.

The temporary saving of the logfiles which are created automatically and are technically necessary takes place lawfully in accordance with Article 6 Paragraph 1 letter f) GDPR. The legitimate interest is demonstrated in the purpose of the processing.

In case of the saving of the data in logfiles, this is the case after a maximum of seven days. Saving beyond this time is possible. In such a case, the IP addresses of the users will be deleted or disguised, so that it is no longer possible to carry out an assignment to the accessing client.

Alongside the automated transfer of the data, this is also saved in the logfiles of our system. This data is not saved together with other personal data of the user.

WEB ANALYSIS
This website uses Google Analytics, a web analysis service of Google Inc (“Google”). Google Analytics uses so-called “cookies”, text files which are saved on your computer and which enable an analysis of the use of the website by you. The information generated by the cookie concerning your use of the website is, as a rule, transferred to a server operated by Google in the USA and saved there. In case of the activation of IP anonymisation on this website, your IP address will however be shortened first by Google within Member States of the European Union or in other Member States of the European Economic Area. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information in order to evaluate your use of the website, to compile reports concerning the website activities and to provide further services to the website operator connected to the use of the website and use of the Internet.

The IP address which is transferred by your browser within the framework of Google Analytics will not be combined with other data by Google.

This website uses Google Analytics with the “_anonymizeIp()“ extension. By means of this, IP addresses are further processed in shortened form and it is not possible to trace any person. Should your person be traced by the data gathered in relation to you, this will be immediately excluded and the personal data will then be deleted immediately.

We use Google Analytics in order to analyse the use of our website and so that we can continually improve it. By means of the statistics which are generated, we can improve our service and make it more interesting to you. This represents our legitimate interest.  For the exceptional cases in which personal data is transferred to the USA, Google has agreed to abide by the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.

Information concerning the third party provider: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. Terms and conditions of use: https://www.google.com/analytics/terms/de.html, data protection overview: https://www.google.com/intl/de/analytics/learn/privacy.html, and data protection declaration: https://www.google.de/intl/de/policies/privacy

The legal basis for the use of Google Analytics is Article 6 Paragraph 1 Sentence 1 Letter f) GDPR.

USE OF GOOGLE reCAPTCHA
To protect your orders via contact form we use the service reCAPTCHA of the company Google Inc. (Google). The query serves to differentiate whether the input is made by a person or abusively by automated, machine processing. The query includes sending the IP address and any other data required by Google for the reCAPTCHA service to Google. For this purpose your input will be transmitted to Google and used there. By using reCaptcha you agree that the recognition you have made will be incorporated into the digitisation of old works. However, if IP anonymisation is activated on this website, Google will reduce your IP address within Member States of the European Union or in other states party to the Agreement on the European Economic Area beforehand. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of this service. The IP address transmitted by your browser within the scope of reCaptcha is not merged with other Google data. The deviating data protection regulations of the company Google apply to this data. For more information about Google’s privacy policy, please visit: https://policies.google.com/privacy?hl=de

USE OF GOOGLE WEB FONTS
This page uses so-called web fonts provided by Google for the uniform display of fonts. When you access this page, your browser loads the necessary web fonts into your browser cache to display text and fonts correctly.
For this purpose, the browser you are using connects to Google’s servers. Here Google gains knowledge that our website has been accessed via your IP address. The use of Google Web Fonts is in the interest of a uniform and appealing presentation of our online services. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR.
If web fonts are not supported by your browser, a standard font will be used by your computer.
Further information on Google Web Fonts can be foundat developers.google.com/fonts/faq and in Google’s privacy policy: www.google.com/policies/privacy/.

COOKIES
Our website uses cookies. Cookies are text files which are saved in the Internet browser and/or by the browser in the computer system of the user. Should a user access a website a cookie can be saved in the operating system of the user. This cookie contains a character sequence which enables a clear identification of the browser next time the website is accessed.

We use cookies in order to make our website more user friendly. Certain elements of our website require the accessing browser to also be able to be identified after a page change.
In addition, so-called session cookies are used by the web analysis services named in this data protection declaration. Session cookies are small information units which a provider saves in the random access memory of the computer of the visitor. A randomly generated ID number is stored in a session cookie, a so-called session ID. In addition, a cookie contains information concerning its origin and saving period. These cookies cannot save any other data.

The purpose of the use of technically required cookies is to simplify the use of websites for the users. Certain functions of our website cannot be provided without the use of cookies. For these, it is necessary for the browser to be recognised again also after a page change. This represents our legitimate interest in the data processing.
The user data which is gathered through the technically required cookies is not used to create user profiles.
The use of the analysis cookies takes place in order to improve the quality of our website and its contents. By means of the analysis cookies, we are informed as to how the website is being used and are able to continually optimise our service.

The legal basis for the processing of personal data by using cookies is Article 6 Paragraph 1 Letter f) GDPR, provided that consent is present.

The legal basis for the processing of personal data by using cookies for analysis purposes is Article 6 Paragraph 1 Letter a) GDPR, provided that consent is present in this respect.

Cookies are saved on the computer of the user and transferred from this to our website. Therefore, you as the user also have full control over the use of cookies. By changing the settings in your Internet browser, you can also de-activate or restrict the transfer of cookies. Cookies which have already been saved can be deleted at any time. This can also take place automatically. Should cookies be de-activated for our website, it may be the case that not all functions of the website will be able to be used in full from this time.

The session cookies which are used are deleted by the web analysis services, once you end the setting, ie when you close the browser window or access a different site.

RIGHT OF INFORMATION
You have the right to obtain information about the data stored about you at any time in accordance with applicable law. This also includes the origin of the data and the recipients to whom data is passed on as well as the purpose of the data processing. You can object to the storage and use of the collected and stored data at any time and without giving reasons. However, we ask you to note that this may result in RSkeynote no longer being able to fulfill its tasks. Liability of the company or the assertion of claims for damages is excluded in this case.

If you wish to exercise your right to object, it is sufficient to send us an e-mail. The objection can be made form-free and should preferably be addressed to: info@rskeynote.com.

You also have the right to complain to a data protection supervisory authority about our processing of your personal data (Art. 77 DSGVO). See also: https://gdpr-info.eu/chapter-3/

Below you will find an overview of your rights.

  1. Right to confirmation and information
  2. You have the right to receive clear information about the processing of your personal data.

In detail:
You have the right to obtain confirmation from us at any time as to whether personal data relating to you is being processed. If this is the case, you have the right to request from us free information about the personal data stored about you, together with a copy of this data. Furthermore, you have the right to the following information:

  1. the purposes of processing;
  2. the categories of personal data that are processed;
  3. the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular in the case of recipients in third countries or international organizations;
  4. if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration;
  5. the existence of a right to rectification or erasure of personal data concerning you or to restriction of processing by the controller or a right to object to such processing;
  6. the existence of a right of appeal to a supervisory authority;
  7. if the personal data is not collected from you, any available information about the origin of the data;
  8. the existence of automated decision-making including profiling pursuant to Article 22(1) and (4) of the GDPR and – at least in these cases – meaningful information about the logic involved and the scope and intended effects of such processing for you.

If personal data is transferred to a third country or to an international organization, you have the right to be informed about the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

  1. Right to rectification.
    You
  • have the right to demand that we correct and, if necessary, complete personal data relating to you.

In detail:
You have the right to request that we correct any inaccurate personal data concerning you without undue delay. Taking into account the purposes of the processing, you have the right to request the completion of incomplete personal data – also by means of a supplementary declaration.

  1. Right to erasure (“right to be forgotten”)
  • In a number of cases, we are obliged to delete personal data concerning you.

In detail:
Pursuant to Article 17(1) of the GDPR, you have the right to request that we delete personal data concerning you without undue delay, and we are obliged to delete personal data without undue delay if one of the following reasons applies:

  1. The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
  2. You revoke your consent on which the processing was based pursuant to Art. 6 (1) p. 1 a) DSGVO or Art. 9 (2) a) DSGVO and there is no other legal basis for the processing.
  3. You object to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) of the GDPR.
  4. The personal data have been processed unlawfully.
  5. The deletion of the personal data is necessary for compliance with a legal obligation under Union or Member State law to which we are subject.
  6. The personal data was collected in relation to information society services offered pursuant to Art. 8 (1) DSGVO.

If we have made the personal data public and we are obliged to erase it pursuant to Article 17(1) of the GDPR, we shall take reasonable measures, including technical measures, having regard to the available technology and the cost of implementation, to inform data controllers that process the personal data that you have requested erasure of all links to or copies or replications of such personal data.

  1. Right to restriction of processingin
  • a number of cases, you are entitled to request that we restrict the processing of your personal data.

In detail:
You have the right to request us to restrict processing if one of the following conditions is met:

  1. the accuracy of the personal data is disputed by you for a period of time that allows us to verify the accuracy of the personal data,
  2. the processing is unlawful and you refused to erase the personal data and instead requested the restriction of the use of the personal data;
  3. we no longer need the personal data for the purposes of processing, but you need the data for the assertion, exercise or defense of legal claims, or
  4. you have objected to the processing pursuant to Art. 21 (1) DSGVO, as long as it has not yet been determined whether the legitimate reasons of our company outweigh yours.

RIGHT TO DATA PORTABILITY
You have the right to obtain, transmit, or have us transmit personal data concerning you in machine-readable form.

In detail:
You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used and machine-readable format, and you have the right to transfer this data to another controller without hindrance from us, provided that

  1. the processing is based on consent pursuant to Art. 6 (1) p. 1 a) DSGVO or Art. 9 (2) a) DSGVO or on a contract pursuant to Art. 6 (1) p. 1 b) DSGVO and
  2. the processing is carried out with the help of automated procedures.

When exercising your right to data portability pursuant to paragraph 1, you have the right to obtain that the personal data be transferred directly from us to another controller, to the extent that this is technically feasible.

  1. Right to object
  2. You also have the right to object to lawful processing of your personal data by us if this is based on your particular situation and our interests in the processing are not overriding.

In detail:
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6 (1) sentence 1 e) or f) DSGVO; this also applies to profiling based on these provisions. We will no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.

If we process personal data for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling insofar as it is associated with such direct marketing.

You have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out for scientific or historical research purposes or for statistical purposes pursuant to Article 89(1) DSGVO, unless the processing is necessary for the performance of a task carried out in the public interest.

  1. Automated decisions including profiling.
    You
  • have the right not to be subject to a decision based
  • solely on automated processing – including profiling – which produces legal effects concerning you or similarly significantly affects you.

Automated decision-making based on the personal data collected does not take place.

  1. Right to revoke consent under data protection law.
    You
  • have the right to revoke consent to the processing of personal data at any time.
  1. Right to lodge a complaint with a supervisory authority.
    You
  • have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, workplace or the place of the alleged infringement, if you consider that the processing of personal data concerning you is unlawful.

DATA REMOVAL AND STORAGE
Unless specifically stated, we store personal data only for as long as necessary to fulfill the purposes pursued.
In addition, storage may take place if this has been provided for by the European or national legislator in Union regulations, laws or other regulations to which RSkeynote is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned norms expires, unless there is a necessity for the continued storage of the data for the conclusion or fulfillment of a contract.

VALIDITY SCOPE
This  privacy statement applies to all content on our site www.rskeynote.com. It does not cover websites linked on our site. When you leave the rskeynote.com website, you are advised to carefully read the privacy policy of each and every website that collects personally identifiable information. New technical developments and developments on the Internet make it necessary from time to time to make adjustments or additions to the rskeynote.com privacy policy. We therefore reserve the right to change them at any time. You will be informed about the changes at this point.

This privacy information is currently valid and has the status: 01.2022

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